Standards of Conduct

Because the University of California, Riverside (“University”) serves as the administrative body for Inland Empire Memories (“Project”), all members of the Consortium and/or the Advisory Committee (“Committee”)—including ex officio members—must at all times abide by and conform to the following code of conduct in their capacity as members:

  1. Each member of the Consortium or Committee will abide in all respects by the University of California’s Code of Conduct, Principles of Community and all other University and University of California policies, rules, and regulations, and will ensure that their membership (or the membership of the entity for which they serve as officer, director, employee, or owner, as they case may be) on the Consortium or Committee remains in good standing, morally and ethically in the University community and in their respective community, at all times. Furthermore, each member of the Consortium or Committee will at all times obey all applicable federal, state and local laws and regulations and will provide or cause to provide the full cooperation of the University of California when requested to do so by those institutions and their persons set in authority as are required to uphold the law.
  2. Members of the Consortium or Committee may not conduct business affairs of the University, speak on behalf of the University, or negotiate on behalf of the University, except with the express permission of the Project Director, and only in good faith and with honesty, integrity, due diligence, and reasonable competence.
  3. Except as the Project Director or Committee Chair may otherwise require or as otherwise required by law, no member shall share, copy, reproduce, transmit, divulge or otherwise disclose any confidential information related to the affairs of the University or the Project, and each member will uphold the strict confidentiality of all meetings and other deliberations and communications of the Consortium or Committee.
  4. Members will exercise proper authority and good judgment in their dealings with Project staff, suppliers, and the general public, and will respond to the needs of the Project’s members in a responsible, respectful, and professional manner.
  5. No member of the Consortium or Committee will use any information provided by the Project or acquired as a consequence of the member’s service to the Project in any manner other than in furtherance of his or her Project duties. Further, no member of the Consortium or Committee will misuse Project property or resources and will at all times keep the Project’s property secure and not allow any person not authorized by the Project Director or Committee Chair to have or use such property.
  6. Upon termination of service, a retiring member will promptly return to the Project all documents, electronic and hard files, reference materials, and other Project property entrusted to the member for the purpose of fulfilling his or her Project responsibilities. Such return will not abrogate the retiring member from his or her continuing obligations of confidentiality with respect to information acquired as a consequence of his or her tenure on the Consortium or Committee.
  7. The Committee dedicates itself to leading by example in serving the needs of the Consortium and its members and also in representing the interests and ideals of the Project, the University library, education, and historical preservation communities at large.
  8. The Consortium and Committee must act at all times in the best interests of the Project and not for personal or third-party gain or financial enrichment. When encountering potential conflicts of interest, members will identify the conflict and, as required, remove themselves from all discussion and voting on the matter. Specifically, members shall follow these guidelines:
    • Avoid placing (and avoid the appearance of placing) one’s own self-interest or any third-party interest above that of the Project; while the receipt of incidental personal or third-party benefit may necessarily flow from certain activities, such benefit must be merely incidental to the primary benefit to the Project and its purposes;
    • Do not abuse membership by improperly using membership or the Project’s staff, services, equipment, resources, or property for personal or third-party gain or pleasure; members shall not represent to third parties that their authority as a member extends any further than that which it actually extends;
    • Do not engage in any outside business, professional or other activities that would directly or indirectly materially adversely affect the Project;
    • Do not engage in or facilitate any discriminatory or harassing behavior directed toward Project staff, members, officers, directors, meeting attendees, exhibitors, advertisers, sponsors, suppliers, contractors, or others in the context of activities relating to the association;
    • Do not solicit or accept gifts, gratuities, free trips, honoraria, personal property, or any other item of value from any person or entity as a direct or indirect inducement to provide special treatment to such donor with respect to matters pertaining to the Project without fully disclosing such items to the Committee; and
    • Provide goods or services to the Project as a paid vendor to the Project or University only after full disclosure to, and advance approval by, the Committee and Project Diretor, and pursuant to any related procedures adopted by the Project, Consortium, or Committee.